Why You Shouldn’t Rely on Employees to Submit Their Own Corporate Headshots
When it comes to building a strong, credible online presence, your team page plays a major role. It’s often the most-viewed section of a company’s website—especially for service-based businesses. Clients want to know who they’ll be working with. And yet, many companies make a simple but costly mistake: they ask employees to send in their own headshots.
At first, this might seem like an easy solution. But here’s why depending on employee-submitted headshots almost always backfires—and what to do instead.
1. Inconsistent Corporate Headshots Make Your Company Look Unpolished
When employees submit their own photos, the result is usually a mixed bag. You’ll get:
Different lighting styles
Random backgrounds (brick walls, houseplants, parked cars…)
Some in color, some black and white
Crops from family photos or vacation pics
All of this leads to one thing: a disjointed, unprofessional team page. Even if your team is top-notch, inconsistent visuals can make your company appear disorganized or dated.
2. DIY Photos Aren’t on Brand
Your brand should feel cohesive across every touchpoint—especially visually. A mismatched team page doesn’t reflect your company voice, values, or professionalism. Instead, it feels pieced together, like a placeholder rather than a polished representation of your business.
Employees don’t always have access to high-quality photos that match your brand’s tone, color palette, or style. That’s not their fault. It’s simply not their job. It’s yours—as the business—to provide them with photos that reflect the company standard.
3. Tracking Down Corporate Headshots Becomes a Burden on Your Internal Team
Marketing managers, HR reps, and even office administrators often get pulled into the frustrating task of collecting headshots. Chasing employees for usable files, trying to resize them for the website, or realizing someone’s photo is a blurry iPhone shot wastes valuable time.
Let’s be honest—your internal team has better things to do.
4. You’re Losing Control Over the First Impression
Your team photo is often the first visual impression someone gets of your business. If a potential client sees a row of mismatched, low-quality headshots, it creates doubt—even subconsciously.
People do judge a book by its cover. When the cover is inconsistent, it affects trust.
5. Most Employees Would Prefer a Professional Photo Anyway
Many people don’t like their current headshot—or don’t have one at all. Offering a professional, flattering corporate headshot is a perk, not a chore. It makes your team feel confident and valued. Plus, they can use the image on LinkedIn and other platforms, giving your brand more reach and visibility.
The Simple Solution: Professional Corporate Headshots Done for You
Rather than depending on your team to source their own images, schedule a professional headshot session. Whether that means photographing your team in your office, in our studio, or creating a composite group shot with individually scheduled sessions, we make the process seamless and stress-free.
Here’s how we make it easy:
Everyone is photographed with the same background, lighting, and pose style
Team members can choose their favorite image (no awkward expressions)
Future hires can be photographed later and easily added in
Retouching is included, so everyone looks polished and professional
We handle everything—from scheduling to final file delivery. Your job? Just send your team our way.
Final Thoughts
Asking employees to submit their own headshots might seem like a time-saver, but in reality, it creates more problems than it solves. Your team page is your company’s visual handshake. Don’t leave your company’s corporate headshots, and reputation, up to chance.
Invest in professional, consistent headshots—and elevate your brand with confidence.
Ready to build a better team photo by using a PRO Denver Corporate Headshot Photographer? Let’s chat about how we can create the perfect group composite for your company.
Let’s create your next corporate headshot photo day.
Call/text: 720-201-0402. Or visit our website: www.kellyweaverphotography.com
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